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Planning A Wedding Reception Without The Stress

Planning A Wedding Reception Without The Stress

After you and your loved one have said, “I do” at your ceremony, you celebrate with your guests at your reception. To pull it off with a little less stress, here are some tips from the experts at Hangers Weddings and Events.

Stay Organized

To plan a reception you’ll have some ongoing lists, so it’s important to stay organized.

There are a lot of ways to keep track of everything you need to get done, from a handwritten journal to fancy cross-referenced digital calendars to a huge binder of fabric samples and pictures. Pick a method that works for you and that’s portable enough you can take it to meetings to share and save information.

You’ll want to record your ongoing ideas and inspirations, vendor contacts, payments, and general to-dos in a way that keeps you from letting an important detail slip through the cracks.

Ask for Help

If you start to feel like you’re getting buried under all the decisions and varied tasks, or you don’t know where to start, it’s ok to turn to others for help.

Some eager coupes might be relieved just to find a website that offers a few ready-made checklists, while others start to lean heavily on family and friends. But if you don’t want to overly burden yourself or others, it might be time to ask for some outside help from a professional.

Your reception location might offer an on-site coordinator who makes sure you have taken care of the big items, like the DJ, photographer, flowers, and cake. But you can also find wedding coordinators who help find, contact, and plan with your vendors, as well as keep track of your budget and make decisions that guarantee your reception will reflect your style.

Communicate Frequently

The best way to make sure you enjoy the reception you’ve always wanted is to communicate your vision, and then keep in touch with anyone who’s helping you make it a reality.

You’ll probably find yourself as a go between, too. If you want flowers on your cake, for example, you’ll need to arrange those details with the florist and baker. The venue might dictate timing that your DJ and photographer need to follow to announce and capture important moments.

Ask a lot of questions, and don’t be afraid to clarify or make corrections as needed. You aren’t the only customer your vendors have, but they would much rather know they’re giving you exactly what you want than be left guessing.

Personalize the Details

It’s normal to get wedding inspiration from others, but make sure your reception reflects you, your partner, and your life together. What is your favorite song and cake flavor? Did you meet at a baseball game or both enjoy cooking?

The reception is the perfect time for personal flair, so take the time to add custom details. It will prevent your reception from feeling like an event you simply attend and more like a celebration of your new married life.

Learn more about how we can help plan your dream destination wedding at

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